# Bank-period coverage grid

Use one grid for each entity, currency and review year. Rename the month columns for your actual period. Copy it into your own document or spreadsheet, or download the editable Markdown. No signup is needed. It records coverage manually; it does not calculate revenue or certify completeness.

## Record the scope

| Field                            | Your entry             |
| -------------------------------- | ---------------------- |
| Legal entity                     | To enter               |
| Review start/end                 | To enter as YYYY-MM-DD |
| Currency                         | To confirm             |
| Account inventory source/version | To enter               |
| Pack version/cut-off             | To enter               |
| Person checking coverage         | To assign              |

## Account-by-month grid

The headings below describe an example July–June year; enter the actual year in the scope and rename if required. Each row is a blank template, not a supplied account.

| Account alias          | Jul | Aug | Sep | Oct | Nov | Dec | Jan | Feb | Mar | Apr | May | Jun |
| ---------------------- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Account A: to identify | U   | U   | U   | U   | U   | U   | U   | U   | U   | U   | U   | U   |
| Account B: to identify | U   | U   | U   | U   | U   | U   | U   | U   | U   | U   | U   | U   |

U = unchecked; S = statement covers the whole month; P = partial coverage; M = no statement supplied for the required dates; N = not applicable, with evidence and reason. Use text as well as any colours you add. S does not mean transactions have been classified or professionally approved.

## Keep exact dates and references alongside the grid

| Account alias | Legal holder | Purpose    | Statement reference/version | Coverage start | Coverage end | Missing start | Missing end | Overlap/page issue | Opening/closing evidence | Next request | Checked by/date |
| ------------- | ------------ | ---------- | --------------------------- | -------------- | ------------ | ------------- | ----------- | ------------------ | ------------------------ | ------------ | --------------- |
| To enter      | To confirm   | To confirm | To enter                    | To enter       | To enter     | If missing    | If missing  | To check           | If relevant              | To enter     | Pending         |

Check the dates and page sequence in the actual source, not the filename. For a mid-month gap, mark P and record the exact missing dates. Overlapping exports can repeat transactions; do not count them twice. Do not infer a nil month from an empty or absent file.

If an account is said to have opened late or closed early, retain the evidence before using N. “Not supplied” does not mean “does not exist”. A complete grid for known accounts does not prove that the inventory itself is complete.

## Neutral request text

“Please provide complete statements for [account alias] covering [start] to [end]. If the account did not operate throughout that period, please provide opening/closing-date evidence. Please confirm the complete account inventory for [entity] during [period].”

Use an authorised private sharing channel. Keep sensitive identifiers and actual statements out of public links. Read [the missing-statements guide](/blog/acquire/missing-bank-statements-business-purchase) for Harbour Lane's clearly labelled synthetic example and the limits of a partial-year comparison.